OPEN RECORDS ACT REQUEST

For questions regarding the open requests process or a request you have submitted, email openrecords@swosu.edu. Please allow ten (10) business days for your request to be processed.

Need a transcript or a copy of your diploma? These records are not fulfilled through open records requests. Please contact the Academic Records Department.

Please be advised that the Open Records Act does not require SWOSU to create a record not otherwise in its possession. 51 O.S.2021, § 24A.18.

Requestor Information *Required*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email*

example@example.com

Best Contact Number*

Please enter a valid phone number.Format: (000) 000-0000.

Records/Information requested: Please state with specificity the nature of your request and the records you seek, providing detailed information to make the search as efficient and timely as possible and narrow your request as much as possible. It helps SWOSU to produce records in a timely fashion and ensures that SWOSU provides specific records you seek.

Broad requests including commonly used terms or requests for information or records across a lengthly period of time can retrieve thousands of documents, which must be located and legally reviewed to comply with applicable federal and state law concerning confidentiality or privilege. SWOSU respectfully requests you to narrowly tailor your request to meet your specific needs.

Description of Record(s) Requested:*

Purpose of Request*

Please provide specific starting date:*

Date

Please provide specific ending date:*

Date

Attachment

Southwestern Oklahoma State University does not accept the following types of records requests:
1. Continuing requests with an indefinite ending date, and
2. Requests requiring responsive records up to the date of production.

You will be notified of any applicable fees pursuant to the Oklahoma Open Records Act, 51 O.S.Supp.2024, §§ 24A.1–24A.34.

Information about fees can be found on the OAG website at https://oklahoma.gov/oag/news/open-records-request.html. DO NOT send money prior to receiving notification of applicable fees and the exact amount due. Requested records are sent via email, to the address provided in request.

SWOSU reserves the right to recover the actual cost of record search and copying, including labor, if the information requested is not readily available or requires an extended amount of time to retrieve. If you submit a request that is subject to additional recovery costs, you will be provided with an estimate before work begins.

Before the documents are provided, all fees for copies, including delivery fees, must be paid by check or money order payable to SWOSU.

By completing and submitting this form, I acknowledge the following:
• The above records are requested in accordance with the Oklahoma Open Records Act;
• If the records are available in an electronic format, they may be provided to me by email or other electronic means;
• Search fees for records may apply;
• Copying or printing fees may apply if I prefer to receive physical copies of the records requested;
• A fee will be charged if I request the records to be placed on a thumb drive; and
• Certified copies will incur a larger per-page fee than non-certified copies.

Acknowledgement on Delivery and Fees*

I acknowledgeNo, I do not acknowledge

Please verify that you are human*